Deadline Date: Wednesday 1 July 2026
 
Requirement: Administrative Coordinator
 
Location: Brunssum, NETHERLANDS
 
Full Time On-Site: Yes
 
Time On-Site: 100%
 
Not to Exceed Rate: 58 EUR
 
Total Scope of the request (hours): 532
 
Required Start Date: 1 September 2026
 
End Contract Date: 31 December 2026
 
Required Security Clearance: NATO SECRET
 
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:

Current National or NATO SECRET clearance

Nationality of one of the NATO member countries

Current work visa for the specific location if applying for an in-country position

Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
 
Duties & Role:
 
Knowledge management:

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
• Facilitates sharing, collaboration and communication of knowledge.
• Implements specific knowledge management initiatives.
• Monitors the use and impact of knowledge.
• Interrogates existing knowledge content to identify issues, risks, and opportunities.

Business administration:

• Manages the delivery of business administration services.
• Manages time and diary for individual senior managers and leadership teams.
• Filters and prioritises meeting requests.
• Handles sensitive, confidential information.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools:

• Consults others on the use and interconnectivity of the tools.
• Applies advanced features and functions of all key office products.
• Participates in evaluation of new office support tools.
• Determines which office products can interact and how to share data.
• Diagnoses common software problems and works on the resolution.
• Works with all kinds of office support software to finish complex tasks.

Office Administration:

• Assists in developing administrative process flow to and from other functions and departments.
• Coordinates preparation and distribution of standard reports (e.g. status or activity).
• Processes and documents requirements for equipment or staff requisitions.
• Manages current equipment service agreements and support services.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for a location or a department.
• Establish and maintain communication channels with stakeholders.

Additional duties for this post:

• Directs and supports on- and off- boarding of all CSSC personnel;
• Tracks, uploads, and distributes all official in- and out-going CSSC correspondence;
• Drafts, verifies official letters/MfDs;
• Maintains CSSC vehicle fleet records;
• Monitors and controls all registered CSSC visitor badges;
• This role will also deputise the responsibilities of Learning Officer and / or Information Knowledge Management focal point for the Branch;
• Perform other duties as may be required

Requirements
 
NOTE: Contracting Agencies should present only candidates holding a valid Security Clearance NS level, only if they are the sponsors of the SC (we cannot wait for the transfers of the SCs);
 
Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience.
• Proven experience in working independently and applying appropriate judgement when handling confidential materials;
• Experience in drafting accurate and concise minutes, reports, documents, etc;
• Experience in the application of strong planning, analytical and problem-solving skills;
• Strong knowledge of MS Office (including Excel databases, SharePoint user knowledge);
• Prior experience with any ERP (Enterprise Resource Planning) tool;
• Proven ability to build relationships with staff at various levels and across departments.